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EU General Data Protection Regulation (GDPR) Documentation Toolkit

EU General Data Protection Regulation (GDPR) Documentation Toolkit

SKU: 4850
Format: Microsoft Office suite
ISBN13: 9781849289443
Published: 31 Jul 2017
Availability: Available
  • Save time and money on your GDPR compliance project.
  • The original GDPR documentation toolkit, used by thousands of organisations worldwide to achieve and demonstrate compliance.
  • Developed by expert GDPR practitioners based on their experience meeting the Regulation’s requirements in hundreds of organisations.
  • Includes two licences for the GDPR Staff Awareness E-learning Course.
Price: £395.00
ex vat

The General Data Protection Regulation (GDPR) Documentation Toolkit overview

The GDPR sets out data protection requirements that apply to every organisation in the world that handles EU residents’ personal data. It includes an accountability principle, which means that organisations must comply with the Regulation and be able to demonstrate said compliance. This requires you to keep up-to-date records of processing activities that can be shared with data protection authorities upon request.

This toolkit was created by expert GDPR practitioners, based on their experience helping organisations of all types and sizes to achieve compliance. 

It provides a complete set of templates, worksheets and policies along with guidance notes from GDPR professionals to help you comply with the documented aspects of the Regulation.

Why choose the EU GDPR Documentation Toolkit?

  • Benefit from the practical experience of expert GDPR practitioners.
  • Save time and reduce the costs of demonstrating your compliance.
  • Ensure that you have adequately identified risks and implemented controls to protect your data.
  • Quickly and easily embed the documentation in your organisation.
  • Integrate GDPR documentation with your ISO 27001 ISMS (information security management system) and reduce duplication.

Toolkit features

  • A complete set of easy-to-use, customisable and fully GDPR-compliant documentation templates.
  • A documentation dashboard – keep track of all your documentation and the approval process as you go.
  • Gap analysis and DPIA (data protection impact assessment) tools that help you identify what you need to do to ensure complete coverage.
  • Two licences for the IT Governance GDPR Staff Awareness E-learning Course – introduce the Regulation and key compliance obligations to your organisation.

Take a look inside our toolkits 

Course details

What’s included in the EU General Data Protection Regulation (GDPR) Documentation Toolkit?

  • Top-level documents
  • Project tools - including:
  • GDPR guidance documents
  • GDPR policies and procedures - including:
    • Data Protection Policy
    • Privacy Notice
    • Privacy Procedure 
    • Data Subject Consent Form
  • Management system standard documents
  • Vigilant Software – Data Flow Mapping Tool information
  • Blank templates

View the full content list here >>

Technical information

Technical Specifications

  • This toolkit is available for immediate download. After purchasing, you will receive an email with a download link.
  • We provide a free 12-month update service*, ensuring that you get all recent updates with any improvements and changes that we make. Your feedback is vital to the development of our toolkits, as is the consultant and client work we do, so please get in touch and let us know if you find that there is room for improvement.
  • We provide an unlimited drafting support service. Unlimited drafting support entails help setting up, customising and using the templates, including help interpreting the document structure.
  • Drafting support does not extend to consultancy and implementation advice, as the toolkit is a project resource, not an out-of-the-box solution. Documentation toolkits, like a standard or regulation, are designed to be used by organisations of all types and sizes. Organisations may need to develop specific content relevant to their internal processes and activities.
  • This toolkit is compatible with Office 2016, 2013, 2010 & 2007. If you use one of these Office versions on a MAC, or are using an older version of Office, please contact us.

* Updates based on new editions of a Standard or Regulation are not included.


What is a documentation toolkit?

Most management system, compliance and certification projects require documented policies, procedures and work instructions. ITGP toolkits are a comprehensive resource, designed and field-tested to meet specific documentation requirements.

A toolkit is a collection of customisable templates written by industry experts to help you produce documentation that meets the requirements of your chosen management system standard, compliance or certification project.

Why would I want a documentation toolkit?

Our documentation toolkits are designed to minimise the time and money that an organisation spends writing and developing the documents themselves.

Can I see more sample documents before purchasing?

We would be more than happy to help with that. Please contact us at with the document that you would like to view. All documents can be found in the contents list.

Why are there square brackets found in the sample documents?

These square brackets represent content that has been removed for sample purposes. Once purchased, you will see the full content.

Can I print and edit the sample documents?

No, the sample documents contained in this trial cannot be printed or amended. If you purchase the full toolkit you will be able to customise the documents and print as necessary.

Will it work in my organisation?

Our documentation toolkits are suitable for organisations of any type or size, whether they are in the public or private sector, and contain the necessary documentation templates and tools for your implementation project. While some document templates may not initially be relevant within the scope of your project, they may prove valuable over time as your business grows.

Is the toolkit a software product that I need to install?

No, it is not a software product that you need to install. However, the documents use a certified macro that enables you to set document classification levels and to quickly fill in certain repetitive fields throughout the documentation templates, such as your company logo, name and address. Our code has a signed certificate verifying that we are the publishers.

Will the macros work on my Mac or older versions of Word?

No, the macros we have created do not work under these versions. The macros allow you to populate relevant fields in the documentation with your business details. The issue between the two versions of Office (running on Windows vs running on Mac) is that the Office VBA module and content controls supported on Windows PC are not supported by Office on Mac, and our templates have been built in a Windows Office environment using such features. 

The toolkit will still function on a Mac or with older versions of Office, but repetitive fields that would have been completed by the macro will not be populated and will have to be completed manually.

If you have a Mac or an older version of Word, please contact us and we can send you the relevant toolkit. Please email us at or call +44 (0)333 666 9000.

Can we use the toolkit for multiple companies?

Our copyright notice does not allow for this. You can only use the toolkit once per organisation. If you require more than one toolkit, for example if you are a consultant, please get in touch to discuss copyright terms and discounts for multiple purchases. 

Can I buy only specific documents?

Yes! You can find out more information on individual templates here. Or alternatively look at our Build Your Own Toolkit service.

What payment methods can I use to purchase the toolkit?

You can purchase our toolkits straight from our secure payment platform, but we do have alternative options. Please contact us at or call +44 (0)333 666 9000 if you would like to use an alternative payment method.

Can I purchase more than one toolkit?

Of course! We have no restrictions on how many toolkits can be purchased at a time. Some of our toolkits can be integrated with each other through bolt-ons. Please let us know if you would like further information.

Can I speak to someone if I have any queries?

Absolutely. You can speak to our friendly team who are always happy to help. You can contact them at or call +44 (0)333 666 9000.

Are the toolkits fit to use ‘straight out of the box’?

Toolkits are not an out-of-the-box solution for your project, so you will need to do more than ‘fill in the blanks’. Our documentation toolkits provide a framework for documenting your project, with content and guidance written by experts. You will need to ensure the templates are edited to truly reflect the nature of your business and the environment within which it operates.

Compliance, management systems and certification projects are complex and require a lot more work than just documentation, and this should be considered when purchasing a toolkit.

Do you offer refunds and returns?

As documentation toolkits cannot be physically returned, we are unable to offer refunds. Please check that your chosen format is suitable for your computer environment before completing your purchase.

For more information, please see our terms and conditions. If you have any concerns, please contact us at

For further information, or for help post-purchase, please visit our FAQs page.

Customer Reviews

(5.00)stars out of 5
# of Ratings: 3
1. on 28/03/2018, said:
5 stars out of 5
Having recently kicked off a GDPR project with a large international organisation I was tasked with creating their Privacy Compliance Framework. The GDPR toolkit provided by IT Governance proved to be invaluable providing the project with a well organised framework of template documents covering all elements of the PIMS framework. It covers areas such as Subject Access Request Procedure, Retention of Records Procedure and Data Protection Impact Assessment Procedure helping you to put in practice policies and procedures to enable the effective management of personal information on individuals. For anyone seeking some support with their GDPR plans the toolkit is well work consideration.
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(6 people found this comment helpful, 1 did not)
2. on 19/06/2017, said:
5 stars out of 5
We took the GDPR Toolkit to help get to of our websites &, found the tools really useful and shows how much work is involved In becoming GDPR ready. Thanks Sam
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(8 people found this comment helpful, 7 did not)
3. on 26/09/2016, said:
5 stars out of 5
I found the templates and guidance documents very useful. Really opened my eyes to what's coming. Thankyou.
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(12 people found this comment helpful, 13 did not)
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