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GDPR Compliance Checklist

The ability to prove GDPR (General Data Protection Regulation) compliance is critical – particularly in view of the accountability principle – and a comprehensive and effective privacy compliance framework will provide evidence to support your compliance claims.

This checklist with recommended solutions highlights the essential steps you need to take to comply with the GDPR and demonstrate the fact.

If you’re looking for help with your GDPR compliance efforts and aren’t sure where to start, get in touch with our GDPR experts who can advise you on which of our products and services are best suited to your needs.

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The GDPR compliance checklist:

  1. Establish an accountability and governance framework
  2. Scope and plan your project
  3. Conduct a data inventory and data flow audit
  4. Conduct a detailed gap analysis
  5. Develop operational policies, procedures and processes
  6. Secure personal data through procedural and technical measures
  7. Communications
  8. Monitor and audit compliance

 

1. Establish an accountability and governance framework

What you need to do

  • Brief management on the GDPR risks and opportunities.
  • Gain management support for a GDPR compliance project.
  • Assign a director with accountability for the GDPR.
  • Incorporate data protection risk into the corporate risk management and internal control framework.

Our solutions

 

2. Scope and plan your project

What you need to do

  • Appoint and train a project manager, and appoint a DPO (data protection officer) if necessary.
  • Identify which entities will be in scope: business units, territories, jurisdictions.
  • Identify other standards or management systems that could provide a framework for compliance, e.g. implementing ISO 27001 demonstrates information security best practice.
  • Assess the principle of data protection by design and by default against current or new processes and systems.
  • Consider Brexit implications in your planning.

Our solutions

 

3. Conduct a data inventory and data flow audit

What you need to do

  • Assess the categories of data held, where it comes from and the lawful basis for processing.
  • Map data flows to, through and from your organisation.
  • Use the data map to identify the risks in your data processing activities and whether a DPIA (data protection impact assessment) is needed.

Our solutions

  • Data Flow Mapping Tool and Compliance Manager
    The Data Flow Mapping Tool simplifies the process of creating data flow maps, giving you a thorough understanding of what personal data your organisation processes. Integration with Compliance Manager allows you to track your compliance against specific GDPR articles.

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  • GDPR data flow audit
    Receive a through on-site audit, an inventory of the types of personal data collected and processed in your organisation, and a data flow map.

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4. Conduct a detailed gap analysis

What you need to do

  • Audit your current compliance position against the GDPR’s requirements.
  • Identify compliance gaps requiring remediation.

Our solutions

  • EU GDPR Compliance Gap Assessment Tool
    This questionnaire-driven tool helps you to make an assessment of your organisation’s compliance position and identify the gaps for remediation.

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  • GDPR Gap Analysis
    Get an on-site assessment of your organisation’s privacy management and data processing practices, and a report summarising compliance gaps and remediation recommendations.

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5. Develop operational policies, procedures and processes

What you need to do

  • Create Article 30 documentation – the record of personal data processing activities drawn from the data flow audit and gap analysis.
  • Ensure data protection policies and privacy notices are in line with the GDPR.
  • Where relying on consent, ensure quality of consent meets the GDPR’s requirements.
  • Review employee, customer and supplier contracts and update if necessary.
  • Plan how to recognise and handle DSARs (data subject access requests) and provide responses within one calendar month.
  • Have a process in place for determining whether a DPIA is required.
  • Review whether the mechanisms for data transfers outside the EEA are compliant.

Our solutions

  • EU GDPR Documentation Toolkit
    A complete set of easy-to-use and customisable documentation templates, worksheets and policies to document compliance with the GDPR.

    Download a free trial >>

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  • DPIA Workshop
    This one-day workshop covers when to conduct a DPIA under the GDPR, and uses a real-life case study to demonstrate best practices and methodologies, including the application of a DPIA tool to help assess and address privacy risks.

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6. Secure personal data through procedural and technical measures

What you need to do

  • Have an information security policy in place.
  • Put in place basic technical controls such as those specified by established frameworks like Cyber Essentials.
  • Use encryption and/or pseudonymisation where appropriate.
  • Ensure policies and procedures are in place to detect, report and investigate personal data breaches.

Our solutions

 

7. Communications

What you need to do

  • Complying with the GDPR is a business change project – effective internal communications with stakeholders and staff are key.
  • Employees need to understand the importance of data protection and be trained on basic GDPR principles and the procedures being implemented to ensure compliance.

Our solutions

 

8. Monitor and audit compliance

What you need to do

  • Schedule regular audits of data processing activities and security controls.
  • Keep records of personal data processing up to date.
  • Undertake DPIAs where required.

Our solutions

  • Live Online GDPR Consultancy
    Purchase the number of hours you need and receive quick, expert consultancy support on specific issues whenever you need guidance with your GDPR implementation.

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  • GDPR Ask Us
    Need a quick answer to a GDPR question? Get quick and easy practical advice and guidance from a GDPR consultant by email or live chat.

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Download our free GDPR resources


Speak to a GDPR expert

If you need help with your GDPR compliance project or are unsure about which of our products and services are best suited to your specific needs, get in touch with one of our GDPR experts today.