Why GDPR compliance requires a software solution

All organisations need help complying with the GDPR (General Data Protection Regulation). You might not be able to bring in expert consultants, but there are software packages to help with the majority of your compliance requirements, from risk assessments to data breach reporting.

IT Governance’s CyberComply platform contains all the software solutions you need in one bundle. Let’s take a look at what it covers and how it simplifies your GDPR requirements.

What is CyberComply?

CyberComply is a Cloud-based platform that contains five tools designed to help improve your data protection practices and meet compliance requirements, including those of the GDPR.

Those tools are:

  1. Compliance Manager, which contains a curated list of legal requirements and recommendations for compliance;
  2. Data Flow Mapping Tool, to ensure you know where you keep sensitive information and how it flows through your organisation;
  3. GDPR Manager, which helps you document and manage key compliance processes;
  4. DPIA Tool, to help you speed up and simplify the DPIA (data protection impact assessment) process; and
  5. vsRisk Cloud, for conducting information security risk assessments.

Let’s delve into each of these in more detail, explaining how they fit into your organisation and your GDPR compliance practices.

1. Compliance Manager

Compliance Manager saves users time and money by providing them with a curated list of specific legal requirements, including the GDPR articles stipulating explicit requirements for data controllers and processors, accompanied by implementation guidance.

Each requirement featured in Compliance Manager comes with a list of suggested controls from Annex A of ISO 27001, the international standard providing the specification for a best-practice ISMS (information security management system).

The software also facilitates audits, providing auditors with a concise overview of your organisation’s compliance status against each relevant requirement.

2. Data Flow Mapping Tool

A data flow map is one of the most important things you can produce to assess your GDPR compliance. It helps you identify all the information you hold and how it transfers from one location to another, such as from suppliers and sub-suppliers through to customers.

Knowing this will help you see where you store information, which is essential when securing sensitive data from risks and responding to DSARs (data subject access requests).

Want to know more?

Find out how data flow mapping fits into your organisation’s GDPR compliance project >>

There are several ways of mapping the data in your organisation – including manually – but our Data Flow Mapping Tool provides a simple and effective solution.

It helps you create data flow maps that can be reviewed, revised and updated when needed.

It also minimises the risk of mistakes and helps you collaborate with colleagues – perfect for when personal data flows through departments.

3. GDPR Manager

GDPR Manager simplifies your compliance requirements, including the documentation process, while eliminating the hassle to manually keep records of your activities.

Designed for DPOs (data protection officers) and data protection managers, this tool provides organisations with the means to assess their data protection practices and manage some of the more arduous elements of the GDPR, such as:

4. DPIA Tool

Under the GDPR, organisations must conduct a DPIA whenever processing is ‘likely to result in a high risk’ to the rights and freedoms of individuals.

The Regulation doesn’t specify what constitutes a high risk, but it does include three types of processing activity that always require a DPIA:

  • Systematic and extensive profiling with significant effects.
  • Large-scale use of sensitive information.
  • Large-scale public monitoring.

Want to know more about DPIAs?

Take a look at some examples of data processing activities that require a DPIA >>

Our DPIA Tool speeds up the assessment process and, thanks to its built-in wizard, ensures that you’re doing it in line with the GDPR’s requirements.

There might be times when you’re unsure if you need to complete a DPIA, and our tool helps with that too. Based on the information you provide, it will help you determine whether the process is high risk.

5. vsRisk Cloud

Organisations must conduct regular risk assessments to identify, resolve and prevent security problems.

The process can take a lot of time and effort, but you can simplify your requirements with vsRisk Cloud.

This online tool guides you through the risk assessment process step by step, with adjustable settings so you can tailor the results of the assessment to your needs.

Get started with CyberComply

Take control of your cyber risk and data privacy management monitoring needs by purchasing CyberComply.

It contains all the tools we’ve outlined here, helping you meet your GDPR compliance requirements quickly and efficiently.